CASE STUDY

changing how ed does business

Department of Education – EDGMSS Peer Review & Technical Assistance
 
THE CHALLENGE

Each year, the Department of Education (ED) receives more than 25,000 grant proposals. Each one is carefully scrutinized utilizing a pool of thousands of qualified reviewers. As these numbers continue to grow, leaders at ED partner with grants-management professionals to provide logistical support and technical assistance to help streamline all facets of the grant-review process.  

THE SOLUTION

To better serve reviewers and grantees, as well as strengthen the efficiency of the grant review process, ED required a more innovative approach. Our team of peer review professionals, with a deep understanding of their internal systems, the peer review process, environment and culture, developed a project management plan to support high-volume peer review environments. 

    • Process Improvement: Identified numerous process improvement opportunities utilizing a library of tools and templates designed to achieve measurable performance gains           
    • Automated Application Screening: Automated the screening process to determine critical data points needed for application processing, eligibility determinations, and reviewer panel formations  
    • Website Development: Produced responsive sites as key source of distribution of critical information 
    • Automated Panel Creation: Created a panel assignment system (PAS) to ensure reviewer panels are in accordance with ED’s panel creation rules
BUSINESS IMPACT

Longevity has completely changed the way ED previously went about the business of conducting grant reviews, and in turn we have helped them modernize and become more efficient in their processes: 

    • Reduced risk: Our team significantly accelerated the delivery time of housing grant applications to reviewers and boosted the efficiency of the review process.   
    • Technology enhancements: We customized COTS web-based application screening system and panel assignment system streamlined the review process. 
    • Dedicated Staff: We increased capacity to remain flexible responded to ED’s surge support needs.  
    • Improved Service: We introduced new processes informed by best practices and lessons learned.  
CONTACT OUR TEAM
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